Group Organisers

Here you will find all of the forms and information sheets needed to plan a visit at Plas Gwynant. Please contact us with any questions you may have – we are here to help.

The following are downloads to help school staff with course planning

Course planning timetable

Follow this to make sure you’ve given yourself enough time to plan your course properly

Information for course organisers

A summary of the nuts and bolts of organising a course

School Visits Info – Primary Schools

Sample program – Primary Schools

Primary Schools – Powerpoint download from Dropbox

School Visits Info – Secondary Schools

Sample program – Secondary Schools

Secondary Schools – Powerpoint download from Dropbox

Transport information

Getting here and returning home after the course

Student Code of Conduct

What we expect of visiting students at Plas Gwynant

Student Kit List

What students need to bring to enjoy their stay


A summary of key information for the Group Leader to support their paperwork records

Safe recruitment statement

For Non-Sandwell schools for the Group Leader to support their risk assessment for the residential

The following are downloads that we require groups to complete prior to their trip

Pre-course information form

Summary of your student and staff personal information, including dietary, medical and special needs. This form is essential for all visiting groups to send to us at least 2 weeks prior to your visit, either by fax, post or email

Curriculum Liaison Form

Please complete this prior to our Senior Tutor contacting you to discuss your course aims

Activity group list
Use this to organise your students into activity groups – email to us in advance of your trip

Dormitory Plans      Bedroom List

To complete with student and staff names, showing room occupancy – email to us in advance of your trip

Student consent form

All students MUST have a signed consent form – bring with you

Visiting Staff medical information and consent form

All visiting staff are required this to complete this prior to arrival – bring with you

If it would be helpful, we can provide you with PowerPoint presentations for the following:

  • Primary School Courses
  • Secondary school Courses
  • Visiting staff support

Please contact us, if you would like a copy.